LVBC: Tender for Supply of Ground Fuel for LVBC Vehicles using Fuel Card System

EAST AFRICAN COMMUNITY
LAKE VICTORIA BASIN COMMISSION

TENDER FOR SUPPLY OF GROUNF FUEL FOR LVBC VEHICLES USING FUEL CARD SYSTEM

Instructions to Bidders Reference	Data relevant to the ITB
A. General
ITB 1.1	Lake Victoria Basin Commission is the procuring entity.
ITB 1.1	The subject of procurement is framework contracts for: Supply of Fuel for a period of three (3) years 2019/20, 2020/21 & 2021/22.
ITB 1.1	The Reference number of the Bidding Document is : LVBC/FWC/19-20/06
ITB 1.1	The number and identification of lots comprising this Bidding Document is: Not Applicable The proportion of each Lot that a Bidder may bid for is: None The minimum and maximum number of Lots a Bidder may bid for is: No limit
ITB 5.5	The Bidder is required to include with its Bid, documentation from the Manufacturer of the Goods, that it has been duly authorised to supply, in East Africa / Partner States, the Goods indicated in its bid by submitting the Manufacturers Authorisation Form in Section 4 Bidding Forms. WHERE APPLICABLE
B. Bidding Document
ITB 7.1	For clarification purposes only, the LVBC’s address is: Attention: Head of Procurement Street Address: EAC Lake Victoria Basin Commission, Owuor Otiende Road, New Nyanza Regional HQ Floor/Room number: 13^th Floor Town/City: Kisumu PO Box No: 1510 - 40100 Country: Kenya Facsimile number: +254 57 2026324 Tel: +254 57 2026344 Email: This email address is being protected from spambots. You need JavaScript enabled to view it. and copy This email address is being protected from spambots. You need JavaScript enabled to view it.
ITB 7.1	The LVBC will respond to any request for clarification provided that such request is received no later than 5 days prior to the deadline for submission of Bids.
C. Preparation of Bids
ITB 10.1	The medium of communications shall be in writing.
ITB 10.2	The language for the bid is English.
ITB 11.1(h)	The Bidder shall submit with its bid the following additional documents: (h) mandatory requirements
ITB 13.1	Alternative Bids _shall not________________ be permitted.
ITB 14.5	The Incoterms edition is: 2000
ITB 14.6(a)(i)	For Goods, the Bidder shall quote prices using the following Incoterms: CIP Point of Sale
ITB 14.7	The prices quoted by the Bidder shall be in US dollars or local currency of EAC Partner States
ITB 20.1	The bid validity period shall be 90 working days.
ITB 21.1	A Bid Security SHALL NOT be required. Where a Bid Security is required, the amount and currency of the Bid Security shall be
ITB 21.2 (d)	Other types of acceptable securities are: N/A
ITB 22.1	In addition to the original of the Bid, the number of copies required is: TWO
ITB 22.2	The written confirmation of authorisation to sign on behalf of the Bidder shall consist of: POWERS OF ATTORNEY
D. Submission and Opening of Bids
ITB 24.1	For bid submission purposes only, the LVBC’s address is : Attention: The Secretary, Procurement Committee Street Address: EAC Lake Victoria Basin Commission, Owuor Otiende Road, New Nyanza Regional HQ Floor/Room number: 13^th floor, Tender Box Town/City: Kisumu Country: Kenya The deadline for bid submission is: Monday Date: 10^th June 2019 Time (local time): 11.00 am
ITB 27.1	The bid opening shall take place at: Attention: The Secretary, Procurement Committee Street Address: EAC Lake Victoria Basin Commission, Owuor Otiende Road, New Nyanza Regional HQ Floor/Room number: 12^th Floor, LVBC Meeting Room Town/City: Kisumu Country: Kenya Date: 10^th June 2019 Time: 11.30 am
E. Evaluation of Bids
ITB 34.1	The currency that shall be used for financial comparison purposes to convert all bid prices expressed in various currencies into a single currency is: The source of exchange rate shall be: Central Bank of Kenya The date for the exchange rate shall be: 10^th June 2019
ITB 35.1	A margin of preference shall not apply. If a margin of preference applies, the application methodology and the level of margin shall be as stated in Section 3 Evaluation Methodology and Criteria.
F. Award of Contract
ITB 41.1	The percentage by which the estimated quantity or minimum value may be increased is: 25% The percentage by which the estimated quantity or minimum value may be decreased is: 25% Quantities given are estimates and not guaranteed.

DOWNLOAD BIDDING DOCUMENT HERE

EAC Sectoral Council on Finance and Economic Affairs underway in Arusha

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East African Community Headquarters, Arusha, 30^th April, 2019: The 10th meeting of the East African Community (EAC) Sectoral Council on Finance and Economic Affairs (SCFEA) is currently underway at the EAC Headquarters in Arusha, Tanzania.

The five-day meeting, which started yesterday 29th April, 2019, is being attended by Finance and Economic Affairs experts from the EAC Partner States.

The SCFEA is, among others, considering the status of implementation of previous directives , reports of the Capital Market, Insurance and Pensions Committee, Committee on Fiscal Affairs and the report of the Task Force on development of East African Monetary Union(EAMU) institutions.

The SCFEA meeting kicked off with the Session of Senior Officials, which will run up to 1st May, 2019. This will be followed by the Coordination Committee, which consists of the Permanent/Principal Secretaries on 2nd May, 2019, and the Ministerial Session on 3rd May, 2019.

Procurement

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Procurement plays an essential role in enabling the EAC carry out its mandate within the realm of good governance and accountability, borrowing its activities from procurement best practices around the world to establish the most appropriate policies and procedures that meet EAC needs.

This section has been designed to provide useful information to prospective and registered suppliers and contractors on the process followed by the EAC when sourcing for goods, services and works.

The EAC Procurement Unit is responsible for coordinating and overseeing the sourcing, selection, and contract execution for 3 EAC Organs - EALA, EACJ and Secretariat.

EALA enacts the EAC Statistics Bureau Bill

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East African Legislative Assembly, Arusha, Tanzania: 1^stNovember, 2018: EALA debated and passed the EAC Statistics Bureau Bill, 2017 yesterday afternoon. With that, a new institution to be known as the EAC Statistics Bureau is now in the offing should the Heads of State assent to the enacted Bill. The Bill which was deferred at the last Sitting in Arusha, sailed through yesterday afternoon with Members emphasizing its importance as the integration process makes strides and progresses towards the Monetary Union.

The EAC Statistics Bureau Bill, 2017, seeks to establish the Statistics Bureau as an Institution of the Community under Article 9 of the Treaty and Article 21 of the Protocol on Establishment of the EAC Monetary Union. The Bill provides for the functions, powers, governance and its funding with a view to establishing an institution responsible for statistics in a bid to support the East African Monetary Union.

On October 3^rd, 2018, at the 1^stSitting of the 2^ndSession, the Minister for EAC, Burundi, Hon Isabelle Ndahayo, on behalf of the Council of Ministers moved a Motion to postpone the debate on the crucial Bill. The debate on adjournment was preceded by presentation of the Report of the Committee on Communication, Trade and Investment (CTI) on the EAC Statistics Bureau Bill, 2017 by the Chair of the Committee, Hon Gai Deng.

The Hon Minister then informed the House that, the EAC Statistics Bureau Bill, 2017, which was a Council Bill needed time for more consultation before debate can ensue. Particularly, the United Republic of Tanzania had vide a letter to the Clerk of EALA on October 1^st, 2018, requested for reinstatement of the earlier provision of clause 7(2)a of the said bill, in effect, rejecting the amendment proposed by the EALA Committee on Communication, Trade and Investment (CTI) submitted to the Council of Ministers on September 24^th, 2018. However, updating the House yesterday, the Chair of Council of Ministers, Hon Julius Maganda ceded ground to the proposal and remarked that both Council of Ministers and the Committee on Communication, Trade and Investment had concurred that the clause be retained as is.

The envisaged East African Community Statistics Bureau is responsible for the development, production and dissemination of Community statistics in order to support the establishment of the Monetary Union. At the stage of second reading yesterday, several amendments were incorporated as contained in the schedule.

Prior to the enactment of the Bill, Members at debate who rose in support of the same were Hon Rose Akol, Hon Mohammed Mnyaa, Hon Amb Fatuma Ndangiza, Hon Dr Francois Xavier Kalinda, Hon Dr Ngwaru Maghembe, Hon Dennis Namaara, Hon Simon Mbugua and Hon Chris Nduwayo. Others were Hon Adam Kimbisa, Hon Oda Gasinzigwa, Hon Dr Woda Jeremiah Odok, Hon Maryam Ussi, Hon Dr Gabriel Aher, Hon Susan Nakawuki, Hon Mukasa Mbidde, Hon Fancy Nkuhi and Hon Josephine Lemoyaan.

Hon Marie Claire Burukukiye, Hon Kim Ghai, Hon Mathias Kasamba, Hon Pierre Celestin Rwigema, Hon Jean Muhirwa also gave a nod to the Statistics Bill.

The Bill is now to be forwarded to the EAC Heads of State for assent in line with Article 63 of the Treaty for the EAC.

- ENDS -

For more information, please contact:

Bobi Odiko
Senior Public Relations Officer
East African Legislative Assembly
Arusha, Tanzania
Tel: +255-27-2508240
Fax: +255-27-2503103
Cell: +255-787-870945, +254-733-718036
Email: BOdiko [at] eachq.org
Web: www.eala.org

About the East African Legislative Assembly:

The East African Legislative Assembly (EALA) is the Legislative Organ of the Community and has a cardinal function to further EAC objectives, through its Legislative, Representative and Oversight mandate. It was established under Article 9 of the Treaty for the Establishment of the East African Community.

JUAKALI 2023

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JUAKALI23

About the Trade Fair

The EAC MSMEs Trade Fair aims to create awareness of the sector’s potential in producing and providing essential affordable goods and services and showcasing the region's diversified cultures.

Symposium

During the Trade Fair, a daily Symposium will be run with a view to recommending harmonisation of policies and strategies in enhancing regional integration and development of East Africa.

More information >

Partner State Profiles

Embracing MSMEs as an enabler and driver of a people-centered integration agenda through expanded marketing outlets for the sector’s products and services.

Read EAC Partner State Profiles >

Exhibition

This activity is designed to enable the participating artists to showcase and sell their wares such as jewelry, clothing, curios, paintings etc.

Exhibitor Registration Form >

Venues and Activities

Discover what the trade fair has to offer, as artisans from the region exhibit their products, a true display of East Africa's strong cultural heritage and innovation.

Explore Trade Fair activities >

Partner States' Days

The EAC Partner States will have an opportunity to showcase their Tradition and Culture on the specific Partner States’ Days. The days are as per the programme of activities.

Trade Fair Schedule >

ABOUT THE FESTIVAL

The East African Community undertakes MSMEs promotion through bringing together different artisans from all the Partner States under the annual East African Community Micro, Small and Medium Enterprises (MSMEs) Trade Fair formally known as the EAC Jua Kali Nguvu Kazi Exhibition. The Trade Fair is organized by the EAC Secretariat in collaboration with the Confederation of Micro and Small Enterprises Organization (CMSEO - EA) and the Partner States.

The first Trade Fair was held in Arusha in November 1999 during the historic event of signing of the Treaty for the Establishment of the East African Community. Subsequent to the success of the Arusha Trade Fair, the EAC Heads of State directed that the Trade Fair be held annually on rotational basis among the EAC Partner States so as to enhance and revamp the socio-economic integration of the people of East Africa, opening up new market frontiers for their products while bridging up the knowledge and technological gaps between them.

The 2023 edition of the Trade Fair is themed “Connecting East African MSMEs to Enhance Intra EAC Trade’”.

The 23^rd Trade Fair is scheduled to take place from 5^th - 15^thDecember, 2023 in Bujumbura, Burundi. The Trade Fair will bring together more than 1,000 exhibitors from all the EAC Partner States.

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EAC PARTNER STATE PROFILES

The Republic of Burundi (Kirundi: Republika y’Uburundi; Français: République du Burundi), is a landlocked contry, located in the African Great Lakes region of East Africa, bordered by the Republic of Rwanda to the North, the United Repuvblic of Tanzania to the East and South, and the Democratic Republic of Congo (DRC) to the West. It is also sometimes considered as part of the Central Africa.

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The Democratic Republic of the Congo (DRC) is located in central sub-Saharan Africa, bordered to the northwest by the Republic of the Congo, to the north by the Central African Republic, to the northeast by South Sudan, to the east by Uganda, Rwanda and Burundi, and by Tanzania (across Lake Tanganyika), to the south and southeast by Zambia, to the southwest by Angola, and to the west by the South Atlantic Ocean and the Cabinda Province exclave of Angola.

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Kenya is a country in East Africa with coastline on the Indian Ocean. It encompasses savannah, lake lands, the dramatic Great Rift Valley, mountain highlands and abundant wildlife such as lions, elephants and rhinos. From Nairobi, the capital, safaris visit the Masaai Mara reserve, known for its annual wildebeest migrations, and Amboseli National Park, offering views of Tanzania’s 5,895m Mt Kilimanjaro.

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Rwanda, known as the land of a thousand hills, its stunning scenery and warm, friendly people offer unique experiences in one of the most remarkable countries in the world. It is blessed with extraordinary biodiversity, with incredible wildlife living throughout its volcanoes, montane rainforest and sweeping plains.

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South Sudan is bordered by Sudan to the north, Ethiopia to the east, Kenya to the southeast, Uganda to the south, the Democratic Republic of the Congo to the southwest, and the Central African Republic to the west. It includes the vast swamp region of the Sudd, formed by the White Nile and known locally as the Bahr al Jabal.

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Uganda is a landlocked country in East Africa whose diverse landscape encompasses the snow-capped Rwenzori Mountains and immense Lake Victoria. Its abundant wildlife includes endangered gorillas and chimpanzees as well as rare birds. Remote Bwindi Impenetrable National Park is a famous mountain gorilla sanctuary, while Murchison Falls National Park in the northwest is known for its 43m-tall waterfall and wildlife such as hippos.

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Tanzania is an East African country known for its vast wilderness areas. They include the plains of Serengeti National Park, a safari mecca populated by the “big five” game (elephant, lion, leopard, buffalo, rhino), and Kilimanjaro National Park, home to Africa’s highest mountain. Offshore lie the tropical islands of Zanzibar and Mafia Marine Park, where whale sharks swim through reefs.

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Trade Fair Activities

EAC Open Day

These two events will entail the signaling of the start as well as the close of the Festival by the Guest of Honour.

High-Level Side Event

The Trade Fair will be located at venue, which will host various cultural exhibitions by EAC Partner States.

24th Ordinary Summit

A daily Symposium will be run by professional and experienced local and Regional presenters

Symposium Thematic Areas

The Symposium will provide a forum for regional experts to discuss and deliberate topical issues, with a view to recommending the harmonisation of policies and strategies in enhancing regional integration and development of East Africa.