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EAST AFRICAN COMMUNITY
SECRETARIAT

REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING FIRM)

DEVELOPMENT AND DISSEMINATION OF REGIONAL PROMOTIONAL/PUBLICITY MATERIAL AND SERVICES FOR THE EAST AFRICAN PAYMENT SYSTEM (EAPS)

REFERENCE No. EAC/PSSIP/QCBS/2025/02

 

Sector: Financial Sector        ADF Grant No: 2100155023918       Project ID No: P-Z1-HZ0-003

East African Community (EAC) has received financing from the African Development Fund (ADF) administered by the African Development Bank Group (AfDB) toward the cost of the EAC Payment and Settlement Systems Integration Project (EAC-PSSIP) and intends to apply part of the agreed amount of this grant for payments under the contract for Consultancy Services for Development of Regional Promotional/Publicity Material for the East African Payment System (EAPS).

The primary objective of the assignment is to design, develop, and implement a strategic, promotional campaign to drive awareness, understanding, and adoption of EAPS across all EAC Partner States.  In undertaking the assignment, the consultant shall:

  1. Define audiences, with special attention paid to demographics, socio-economic definitions, and known media use.
  2. Propose suitable media to reach audiences defined in (1), with attention being paid to cost effectiveness and reach.
  3. Prepare the content for various simulated presentations
  4. Propose design and layout of EAPS official communication and publicity materials (Press statement, posters, flyers, wall banners, pull up banners).
  5. All materials developed need to be translated into the EAC's official languages.
  6. Develop standardised monitoring and evaluation instruments to assess the effectiveness of both the promotional messages and campaign.

The East African Community (EAC) Secretariat now invites eligible consulting firms to indicate their interests in providing these services. Interested firms must provide information indicating that they are qualified to perform the services (company information, legal documents of the company, description of similar assignments, experience in similar projects, availability of appropriate skills among staff, etc.). Consultants may associate to enhance their chances of qualification.

The method of selection shall be Quality and Cost-Based Selection (QCBS). The eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the African Development Procurement Framework dated October 2015, which is available on the Fund’s Bank’s website at http://www.afdb.org. The EAC Secretariat is under no obligation to shortlist any consultant who expresses interest.

Interested consultants may obtain further information at the address below during office hours 0800hrs – 1700hrs Arusha local time.

Expressions of interest must be delivered or emailed to the address below by Friday 13th June  2025 at 1700hrs Arusha local time and mention “Consultancy Services for Development of Regional Promotional/Publicity Material and Services for East African Payment System (EAPS).”

Detailed terms of reference is attached as ANNEX I and may be obtained on the EAC website www.eac.int/opportunities/procurement-procedures

Secretary General
The East African Community (EAC)
P.O. Box 1096
Arusha, TANZANIA
Tel: +255 27 2162 100
Att: Project Manager, EAC-PSSIP
AICC, Kilimanjaro Wing,
5th Floor Room No. 530
E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

DOWNLOAD: TERMS OF REFERENCE (TOR) FOR CONSULTANCY SERVICES FOR DEVELOPMENT AND DISSEMINATION OF REGIONAL PROMOTIONAL/PUBLICITY MATERIAL AND SERVICES FOR THE EAST AFRICAN PAYMENT SYSTEM (EAPS)

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GENERAL PROCUREMENT NOTICE

FEASIBILITY STUDIES AND DETAILED DESIGNS OF THE MULTINATIONAL BURUNDI/RWANDA KANYARU/AKANYARU BELT ROADS: NGOZI (MWUMBE) – NYAMURENZA – NTEGA – KIRUNDO (66 KM) / KANYARU BAS – NYARUTEJA – KIBIRIZI – GISAGARA – NYAMIYAGA (110 KM)

 

Sector: Transport

Project ID No: P-Z1-D00-064

Procurement Reference No: EAC/SRVS/23-24/053

  1. The East African Community (EAC) has applied for funding from the African Development Bank through the NEPAD Infrastructure Project Preparation Facility (NEPAD – IPPF) to finance the above road project’s preparation and it intends to apply part of the grant proceeds to eligible payment under the contracts for consultancy services. The services will include reviewing and updating any existing designs and carrying out full feasibility studies and detailed engineering designs for the road sections with no existing designs for the regional trunk roads linking the two East African Partner States (Burundi and Rwanda) through the Kanyaru Bas / Akanyaru Bas border post.
  1. The main objective of the study is to improve the transport infrastructure between the two countries with a view to supporting EAC regional integration and economic development. The services will be procured through a shortlist of eligible and qualified consulting firms in accordance with AfDB rules and procedures. Broadly, the proposed study will consist of the following components: -
    • Conducting full Feasibility Studies, Environmental and Social Impact Assessment (ESIA) and preliminary designs for the entire road;
    • Carrying out design reviews and detailed engineering designs to conform to the EAC standards;
    • Preparation of tender documents for the most viable options chosen by the Client.

 

  1. PROJECT DESCRIPTION

The project will include the following components: -

  1. Burundi Section: the 66-km long Ngozi (Mwumbe) – Nyamurenza – Ntega – Kirundo road which branches from the Bujumbura – Bugarama – Ngozi – Gitega – Kobero road. It is a gravel surfaced road traversing rolling to hilly terrain and runs parallel to the Kanyaru River. In the lowlands the road crosses several swamps and gets submerged in the rainy seasons.
  1. Rwanda Section: it is 110 km long and commences at the Akanyaru Bas border post and traverses rolling to hilly terrain through the towns of Nyaruteja, Kibirizi, Gisagara and terminating at Nyamiyaga. It is a gravel surface road that also crosses swampy areas.
  1. Acquisition of the services of the Consultants will be in accordance with the procedures set out in the African Development Bank’s Procurement Policy Framework, dated October 2015, which is available on the website afdb.org . The Request for Expressions of Interest (EOIs) is expected to be available in May 2025.            
  1. Interested bidders may obtain further information, and should confirm their interest, by contacting: -

SECRECTARY GENERAL
Attn: The Secretary to the Procurement Committee
East African Community
Afrika Mashariki Road/EAC Close,
P. O. Box 1096,
ARUSHA-TANZANIA
Tel: +255 27 2162100, Fax: +255 27 2162190
E-Mail: eacprocurement@eachq.org    
Website: https//www.eac.int

East African Community
EAC Close
Afrika Mashariki Road
P.O. Box 1096
Arusha
United Republic of Tanzania

Tel: +255 (0)27 216 2100
Fax: +255 (0)27 216 2190
Email: eac@eachq.org

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