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Specific Procurement Notice

Invitation for Bids [IFB]



IFB Number:                           EAC/CBP/IFB/22-23/0004

Purchaser:                               The East African Community Secretariat

Project:                                   The East African Community Capacity Building Project

Contract title:                          Supply of Two All-Terrain Drive Vehicles

Country:                                  The United Republic of Tanzania

Grant No.:                               2100155041467

Procurement Method:            Open Competitive Bidding (National) (OCBN)

Issued on:                               5th September, 2023             

  1. The East African Community (EAC) has received financing from the African Development Bank hereinafter called the Bank toward the cost of the EAC Capacity Building Project, and intends to apply part of the proceeds toward payments under the contract for “the supply of two all-terrain drive vehicles”. For this contract, the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the Bank’s Disbursement Guidelines and procedures for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.
  1. The East African Community now invites sealed Bids from eligible Bidders for two all-terrain drive vehicles of station wagon body types to be delivered at the EAC Headquarters located in Arusha, Tanzania.
  1. Bidding will be conducted through the Open Competitive Bidding (National), (OCBN) method as specified in the African Development Bank’s Procurement Policy Framework for Bank Group Funded Operations dated 4th October, 2015 which is available on the Bank’s website at www.afdb.org and is open to all eligible bidders as defined in the Procurement Framework.
  1. Interested eligible Bidders may obtain further information through the e-mail address:  This email address is being protected from spambots. You need JavaScript enabled to view it. and inspect the bidding document during office hours (from 0800 hrs to 1700 hrs, Monday to Friday (working days only) at the address given below.
  1. The bidding document in English can be downloaded free of charge from the EAC website, https://www.eac.int/procurement-open
  1. The provisions in the Instructions to Bidders and in the General Conditions of Contract are the provisions of the African Development Bank (AfDB) Standard Bidding Document: Procurement of Goods.
  1. Bids must be delivered to the Address below by Friday, 6th October, 2023 at 11.00am and opened thereafter in the presence of bidders’ representative who choose to attend.
  1. Attention is drawn to the Procurement Framework requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

The Secretary General
East African Community
EAC Headquarters,
Barabara ya Afrika Mashariki,
EAC Close
P. O. Box 1096,
Arusha, Tanzania
Tel: +255 27 2162100,
Fax: +255 27 2162190,
E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Web: www.eac.int



In response to the requests from potential bidders, the following clarifications are given.  These do not change any part of the Standard Bidding Document as previously issued.

# Question Response
1.   Kindly increase the fuel tank range to be 80-120 L    

The vehicle will be used for long distance missions in the EAC countries and would cover over 600km per day, sometimes in remote regions. As such, the requirement for   a fuel tank that would give the vehicle an extended range without need for frequent  re-fuelling. Therefore, Client requires a customized fuel tank with the above capabilities



Please be informed that it is not possible to get Euro 5 fuel emission in Tanzania, kindly consider Euro 2 Fuel emission.         


Bidders to specify the fuel standards their vehicle complies with and provide reasons for choice, if different from the Client requirements. 

Please be informed that it is not possible to deliver the vehicle in 56 days, please extend delivery time       


Bidders are free to specify the minimum time possible for delivery.
4 Please specify the required color.

Preferred are: Metallic grey, black or green

5.  Kindly increase the ground clearance range of ATV1 to be 220-230 mm

Bidders can specify the ground clearance possibilities even if different from Client specifications, which are the desired minimums.



East African Community
EAC Close
Afrika Mashariki Road
P.O. Box 1096
United Republic of Tanzania

Tel: +255 (0)27 216 2100
Fax: +255 (0)27 216 2190
Email: eac@eachq.org  |  sgoffice@eachq.org