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TERMS OF REFERENCE FOR THE DEVELOPMENT OF A QUALITY MANAGEMENT SYSTEMS (QMS) SELF ASSESSMENT TOOL FOR SMALL AND MEDIUM ENTERPRISES IN LEATHER PROCCESSING INDUSTRIES

 

1.    INTRODUCTION

The East African Community (EAC) and the German National Metrology Institute (PTB) seek consultancy services to develop a self-assessment tool for identifying quality gaps and for weighing up the costs and benefits of implementing relevant Quality Management Systems (QMS) among companies in the EAC leather-processing sector. The consultancy assignment is intended to support the ongoing work on the leather sector in the EAC Secretariat, and is to be carried out in accordance with the terms of reference as detailed below.

2.    BACKGROUND

The East African Community (EAC) headquartered in Arusha, Tanzania is an inter- governmental organization mandated by the governments of Burundi, Kenya, Rwanda, South Sudan, United Republic of Tanzania and Uganda to spearhead the East African economic, social and political integration agenda. The EAC identifies the leather sector as one of the priority sectors in which the region has a comparative advantage. The region is endowed with a good resource base for the production of hides and skins, accounting for 3 percent of the world total bovine herd; 5 percent of the goatherd and 2 percent of the sheep herd. Unfortunately, off take of the raw material and value addition are greatly hampered by low quality of hides and skins and eventually leather products. In acknowledgement of the need to develop the leather value chain, the East African Community has developed a Leather Strategy (2019 – 2029), with the aim of transforming and developing the EAC leather and leather products value chain by(i) enhancing the supply of high-quality hides and skins, (ii) improving value addition and (iii) promoting growth in domestic consumption and export of leather products. To this end, the region seeks to improve the quality infrastructure to facilitate better products and processes along the value chain.

In response to the above strategic need to improve quality infrastructure in the leather value chain, the EAC and PTB seek to promote the introduction of Quality Management Systems (QMS) (e.g. ISO 9001 and/or ISO 14001), in the EAC leather-processing sector. This is part of the EAC plan to support companies in leather manufacturing to ensure quality and safety in leather and leather products manufacturing. It is in this regard, that consultancy services - by individual consultant(s), a consultancy firm or a group of experts - are being sought to prepare a self-assessment tool that will be used to identify gaps with regards to establishing QMSs and help in decision making related to costs and benefits of QMS introduction for individual companies.

3.    OBJECTIVE OF THE ASSIGNMENT

The overall objective of the consultancy service is to develop a self-assessment tool to identify quality gaps, recommend a QMS and provide a cost benefit analysis of implementing it.

4.    SCOPE OF WORK

The QI Consultant(s) shall undertake the following specific activities:

  1. Desk research on QM-Systems which are appropriate and helpful for companies in the leather processing sector (ISO 9001, 14001, others);
  2. Develop a concept for a QMS Self-assessment tool” which highlights potential quality challenges in the company and provides a rough cost benefit analysis an appropriate QMS system;
  3. Present concept to Leather Apex Body, EAC Secretariat and PTB;
  4. Design and develop the QMS Self-assessment tool for validation;
  5. Undertake consultations with private sector and organize for a regional validation workshop;
  6. Test the tool with a small number of companies and revise the tool if necessary; and
  7. Submit report featuring QMS-self-assessment tool and results of the tool

5.    DELIVERABLES

The consultancy services are for a maximum of 21working days spread over the activity period.

Tasks/ deliverables

Consultant days*

Desk research and developing a concept for the QMS self-assessment tool     

5

Designing and Developing the QMS self-assessment tool

9

Testing and Revising the QMS self-assessment tool

5

Developing a final report.

2

TOTAL

21

6. REPORTING

In undertaking the assignment, the consultant(s) will work closely with the EAC Directorate of Productive Sectors, Leather APEX Society, and the PTB Project and will report to the Director of Productive Sectors of EAC and the PTB Project Coordinator.

7.    QUALIFICATIONS

The consultant(s) (either individual consultant(s), a consultancy firm, or a group of experts)required for this assignment should cove the following qualifications:

  1. Must hold at least a Bachelor’s degree in management, business administration, or a related field, and have attended at least 40 hours of relevant QMS/ISO capacity building;
  2. Has undertaken at least five (5) successful consultancy and capacity building services within the last 5 years, with firms/entities, including private companies, on the establishment of QMS;
  3. Minimum of 5 years of working experience, or equivalent consulting experience in the leather manufacturing sub-sector;
  4. Have a deep understanding of development in the leather sector at regional level and it’s linkage to the global leather value chain;
  5. Knowledge and experience of the EAC region and its integration process;
  6. Excellent report writing, analytical and communication skills in English;
  7. Ability to work in a team with excellent interpersonal and management skills;
  8. Being an EAC citizen is an added advantage; and
  9. Fluency in written and spoken English is But knowledge of any other language widely spoken in the EAC region (Swahili, French…) is an added value.

8.  HOW TO APPLY

Interested consultant(s) are requested to send an expression of interest (EOI) for the assignment of “Leather Quality Management Systems (QMS) Consultant(s)” accompanied by:

  1. Updated CV(s), indicating availability as per deliverables;
  2. Maximum 1-page summarized technical offer; and
  3. Financial offer stating professional fee per

To Jean Baptiste Havugimana, This email address is being protected from spambots. You need JavaScript enabled to view it.; cc to This email address is being protected from spambots. You need JavaScript enabled to view it. or on the close of business day on April 16, 2021.

Expenses for accommodation during travel days for the assignment and daily allowances will be communicated according to PTB policy.


East African Community
EAC Close
Afrika Mashariki Road
P.O. Box 1096
Arusha
United Republic of Tanzania

Tel: +255 (0)27 216 2100
Fax: +255 (0)27 216 2190
Email: eac@eachq.org